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Michelli De Rojas
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How to Download and Install QuickBooks Online Desktop App for Windows


Download QuickBooks Online: A Complete Guide for Small Businesses




If you are looking for a simple, reliable, and affordable way to manage your business finances, you might want to consider downloading QuickBooks Online. QuickBooks Online is a cloud-based accounting software that helps you track income, expenses, invoices, taxes, reports, and more. It also integrates with hundreds of apps and tools that can make your business operations easier and more efficient.




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In this article, we will explain what QuickBooks Online is and why you need it, how to download it and set it up, and how to get the most out of it. By the end of this article, you will have a clear idea of how QuickBooks Online can help you grow your business and save time and money.


What is QuickBooks Online and why you need it




QuickBooks Online is a cloud-based accounting software that lets you access your business data from any device with an internet connection. You can also share your data with your employees, bookkeeper, accountant, or other stakeholders. QuickBooks Online is designed for small businesses of various industries and sizes, from freelancers and sole proprietors to partnerships and corporations.


QuickBooks Online features and benefits




QuickBooks Online offers a variety of features to streamline accounting processes and provide insight into business performance. These features include:



  • Invoicing: You can create custom, professional invoices, send payment reminders, and match payments to invoices automatically.



  • Expense tracking: You can track and categorize your expenses, attach receipts, and prepare for tax time.



  • Bill management: You can manage your bills, schedule payments, and record transactions.



  • Tax management: You can organize your expenses into tax categories, track sales tax on income and expenses, and submit VAT directly to HMRC.



  • Report generation: You can generate over 230 customizable and industry-specific reports, such as profit and loss, balance sheet, cash flow statement, etc.



  • Project management: You can track your projects' income, expenses, profitability, time, and progress.



  • Inventory management: You can track your inventory levels, costs, sales, and orders in real-time.



  • E-commerce management: You can connect your online store to QuickBooks Online and sync your orders, inventory, customers, and payments.



  • Bank feeds: You can connect your bank accounts and credit cards to QuickBooks Online and import transactions automatically.



  • Mileage tracking: You can track your business mileage using your phone's GPS or manually enter it.



  • Receipt capture: You can use your phone's camera to take photos of receipts and upload them to QuickBooks Online.



  • Cash flow planner: You can forecast your cash flow for the next 90 days based on your historical data and scenarios.



QuickBooks Online also has many benefits for small businesses, such as:


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  • Saving time: You can automate many tasks such as invoicing, reconciliation, reporting, etc. and reduce manual errors.



  • Saving money: You can avoid paying for software updates or maintenance fees as QuickBooks Online is always up-to-date and secure.



  • Gaining insights: You can monitor your business performance and identify trends, opportunities, and challenges.



  • Improving collaboration: You can share your data with your team and advisors and work together on the same platform.



  • Enhancing security: You can protect your data with encryption, backups, and multi-factor authentication.



QuickBooks Online pricing and plans




QuickBooks Online offers four plans to suit different business needs and budgets. You can choose from Simple Start, Essentials, Plus, or Advanced. Each plan has different features and limits, as shown in the table below:



Plan


Price per month


Features


Limits


Simple Start


$25


Invoicing, expense tracking, sales tax tracking, basic reports, mileage tracking, receipt capture, cash flow planner


One user, one accountant, 250 chart of accounts entries, 40 classes and locations


Essentials


$40


All Simple Start features plus bill management, time tracking, advanced reports


Three users, two accountants, 250 chart of accounts entries, 40 classes and locations


Plus


$70


All Essentials features plus project management, inventory management, e-commerce management


Five users, two accountants, unlimited chart of accounts entries, unlimited classes and locations


Advanced


$150


All Plus features plus custom user permissions, smart reporting powered by Fathom, batch invoicing and expenses, premium customer support


Ten users, three accountants, unlimited chart of accounts entries, unlimited classes and locations


You can also add payroll services to any plan for an additional fee. QuickBooks Online offers a 30-day free trial for all plans. You can cancel or change your plan at any time.


How to download QuickBooks Online




Downloading QuickBooks Online is easy and fast. You just need to follow these steps:


Step 1: Choose the right plan for your business




The first step is to decide which plan suits your business needs and budget. You can compare the features and prices of each plan on the QuickBooks Online website. You can also take a quiz to get a personalized recommendation based on your industry, number of employees, revenue, and accounting needs.


Step 2: Sign up for a free trial or buy a subscription




The next step is to sign up for a free trial or buy a subscription. You can do this on the QuickBooks Online website by clicking on the "Start free trial" or "Buy now" button. You will need to enter some basic information about yourself and your business, such as your name, email address, phone number, country, business name, industry, etc. You will also need to create a password for your account.


Step 3: Set up your QuickBooks Online account




The third step is to set up your QuickBooks Online account. You will need to answer some questions about your business structure, tax year, accounting method, chart of accounts, etc. You can also customize your preferences and settings, such as your company logo, invoice template, payment options, etc. You can also import your data from other sources, such as Excel files or other accounting software.


Step 4: Connect your bank accounts and other apps




The fourth step is to connect your bank accounts and other apps to QuickBooks Online. This will allow you to import transactions automatically and sync data across platforms. You can connect your bank accounts by entering your bank name and login credentials. You can also connect other apps that you use for your business, such


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